January 2021

​Board of Directors Meeting

Date: Monday, January 11, 2021
Time: 9:30 AM
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are being encouraged to attend by zoom due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.

Memo

Agenda

Item #7: Consent Agenda​

• A – Board meeting Minutes, November 16, 2020
• B – Finance Committee Meeting Minutes, November 5, 2020
• C – Surplus/Deficit Report
  • • 1. October 31, 2020
    • 2. November 30, 2020
• D – Budget vs Actual Revenue and Expense
  • • 1. October 31, 2020
    • 2. November 30, 2020
• E – Balance Sheet
  • • 1. October 31, 2020
    • 2. November 30, 2020
• F – Fiscal Monitoring Reports:
  • •  1. Pinellas Opportunity Council
    •  2. Community Aging and Retirement Services Inc
    •  3. Neighborly Care Network
    •  4. Pasco County Senior Services
    •  5. Gulf Coast Jewish Family and Community Services, Inc
    •  6. Alzheimer’s Association
• G – Program Monitoring Reports:
  • • 1. Pasco County Public Transportation
    • 2. Pasco County Senior Services
    • 3. Neighborly Care Network

Item #9:   DOEA Funding
Item #10:  AAAPP Annual Luncheon

January 2021 (Second Page)

​Item #11:  Emergency Bylaws
​

• a. Memorandum from Colleen Flynn, Esq.
• b. DOEA legal opinion
• c. F4A legal opinion
• d. F.S. 617.0820
• e. F.S. 627.0207
• f. F.S. 20.41
• g. AAAPP Articles of Incorporation
• h. AAAPP Bylaws revised 6/17/2013
• i. Draft Emergency Bylaws

Item #12: AAAPP Board Officers: AAAPP Leadership Form
Item #13: Renewal of Terms of Board Members
Item #14: Board member retirement Letter from board member

Committee meetings to be held:

Finance Committee Meeting:

Date:  January 7, 2021
Time: 9:30 a.m.
Venue:  Via Zoom platform.  For call-in information, please email stacie.bolen@aaapp.org

Advisory Council Meeting:

Date: January 11, 2021
Time: 1:30 p.m.
Venue: Via Zoom platform.  For call-in information, please email virginia.cruz@aaapp.org

Membership and Nominating Committee Meeting:

Date:   January 27, 2021
Time:  9:30 a.m.
Venue:  Via Zoom Platform.  For call-in information, please email virginia.cruz@aaapp.org

February 2021

Board of Directors Meeting

Date:    Monday February 8, 2021
Time:    9:30 a.m.
Venue:  AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702

Please note that members of the public are encouraged to attend by zoom due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #7: Consent Agenda

7A – Board Meeting Minutes – January 11, 2021
7B – Finance Committee Meeting Minutes – January 7, 2021
7C – Surplus/(Deficit) Report – December 31, 2020
7D – Budget vs Actual Revenue and Expense December 31, 2020
7E – Balance Sheet December 31, 2020
7F – Program Monitoring Reports
1. Moms Meals – Annual Review
2. Community Aging and Retirement Services – Annual Review
7G – Waitlist Report January 25, 2021

Item #9 – Membership and Nominating Committee

A. Renewal of Terms of Board Members
B. Proposed Annual Election of Officers of the Board
C. Board Vacancy

Item #10 – AAAPP Annual Luncheon

Item #11 – Mental Health and Gerontological Counseling

Item #12 – Contract Review Process State General Revenue Programs FY 2021-2022

Item #13 – Client Scenario

​Committee Meetings to be held:

Advocacy Committee Meeting

Date:    February 3, 2021
Time:    9:00 a.m.
Venue:  Via Zoom Platform.  For call-in information, please email virginia.cruz@aaapp.org

Finance Committee Meeting

Date:    February 4, 2021
Time:    10:30 a.m.
Venue:  Via Zoom Platform.  For call-in information, please email virginia.cruz@aaapp.org

March 2021

Board of Directors Annual Meeting

Date:     March 15, 2021
Time:     9:30 a.m.
Venue:   AAAPP Office, 9549 Koger Blvd., Suite 100, St Petersburg, FL 33702

Please note that members of the public are encouraged to attend by zoom due to Social Distancing Protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.
​
Agenda

Item #7: Consent Agenda

A.  Board of Directors Meeting Minutes – February 8, 2021
B.  Finance Committee Meeting Minutes – February 4, 2021

C.  Fiscal Monitoring Reports:

1.  Best Buy Health/Critical Signal Technologies Inc – Annual Review
2. Gulf Coast Legal Services – Annual Review

Item #12: AAAPP Statement of Financial Position
Item #13: AAAPP Statement of Revenue and Expense Budget vs Actual
Item #14:  AAAPP Statement of Activities and Changes in Net Assets
Item #15:  AAAPP Surplus/Deficit Report
Item #16:   2020 Annual Report
Item #18:   Terms of Office
Item # 20:  Board Standing Committee Assignments

Committee Meetings to be held:

​Title:      Finance Committee Meeting
Date:     March 4, 2021
Time:     9:30 a.m.
Venue:   Via Zoom Platform.  For call-in information, please contact Virginia Cruz at virginia.cruz@aaapp.org

April 2021

Board of Directors Meeting
Date: Monday April 19, 2021
Time: 9:30 AM
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702

Please note that members of the public are being encouraged to attend via Microsoft Teams Platform due to Social Distancing Protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.

​Agenda

Item #7:  Consent Agenda
A.  Board of Directors Meeting Minutes
B.  AAAPP Unaudited Statement of Financial Position
C.  AAAPP Unaudited Statement of Revenue & Expenses Budget vs Actual
D.  AAAPP Unaudited Statement of Activities & Changes in Net Assets
E.  AAAPP Surplus(Deficit) Report
F.  Program Monitoring Reports:
     1.  Bay Area Legal Services, OAA Annual Review
     2.  Pasco County Community Services, EHEAP Annual Review
     3.  Pinellas Opportunity Council Inc, EHEAP Annual Review
     4.  Area Agency on Aging of Pasco-Pinellas Inc, VOCA Annual Review
G.  New Vendor(s):
     1.  Nu Hope Counselling – CCE, HCE, ADI, OAA

Item #9: Board Training

Item #10: 2021 AAAPP Virtual Event

Item #12: Advocacy Committee Report
 
Committee Meetings to be held:

Title:  Advocacy Committee Meeting
Date: April 5, 2021
Time: 1:30 p.m.
Venue: Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org

Title: Finance Committee Meeting
Date: April 8, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org

Title: Program Planning and Development Committee Meeting
Date: April 26, 2021
Time: 1:00 p.m.
Venue: Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org

May 2021

Board of Directors Meeting

Date: Monday May 17, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.

Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #6: Addendum Item(s) or any Item Requiring Discussion
DOEA Funding

Items #7: Consent Agenda
A. Board Meeting Minutes April 15, 2021
B. Finance Committee Meeting Minutes April 8, 2021
C. AAAPP Unaudited Statement of Financial Position Year to Date March 31, 2021
D. AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date March 31, 2021
E. AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date March 31, 2021
F. Surplus(Deficit) Report by Planning and Service Area (PSA) Year to Date March 31, 2021
G. Monitoring Reports:
Gulf Coast Jewish Family & Community Services Inc – Annual Review
Community Aging and Retirement Services Inc – Annual Review
Alzheimer’s Association, Florida Gulf Coast Chapter – Annual Review
H.  New Vendor
SLion Creations LLC dba Daycations Adult Day Care – CCE, HCE, ADI & OAA

Item #9:  Board Training
Power Point Presentation

Item #10:  Program Planning and Development Committee Report
Provider Unit Rate Comparison

Item #11:  DOEA Funding

Item #12:  Older Americans Act\Local Service Programs\Contract Review Process and Allocations
A. Timetable
B. 2022 OAA\LSP Allocations

Item #13:  Older Americans Month 2021

Item #14:  PSA Outcome Measure Achievements
Outcome Measure Report

Item #15:  2021 AAAPP Virtual Event

Committee Meetings to be held:

Title: Finance Committee Meeting
Date: Thursday May 6, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

June 2021

Board of Directors Meeting

Date: Monday June 21, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.

Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.

Agenda

Item #7:  Consent Agenda
A.  Board Meeting Minutes May 17, 2021
B.  Finance Committee Meeting Minutes May 6, 2021
C.  AAAPP Unaudited Statement of Financial Position Year to Date April 30, 2021
D.  AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date April 30, 2021
E.  AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date April 30, 2021
F.  Surplus/Deficit Report by Planning and Service Area (PSA) Year to Date April 30, 2021
G.  Monitoring Report(s):
Gulf Coast Legal Services, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Legal Services Program.
Pinellas Opportunity Council, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Chore Program.
H.  New Vendor(s):
A Palms Personal Care & Homemaking Services LLC- Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE
TLC Adult Day Care and Recreation Center, Inc. – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.
Opal Rose Home Care and Companion Services, LLC – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.

Item #9:  2020 Draft Financial Statements and Compliance Audit Report

Item #10:  Review of Emergency ByLaws

Item #11:  Program Planning and Development Committee Report – 2021/2022 General Revenue Vendor Unit Rates
A.  Pasco County
B.  Pinellas County

Item #12:  Program Planning and Development Committee Report – 2021/2022 CCAA Vendor Unit Rates

Item #13:  Client Scenario
​
Committee Meetings to be held:

Title:      Finance Committee Meeting
Date:     Thursday June 3, 2021
Time:     9:30 a.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Title:      Program Planning and Development Committee Meeting
Date:     Monday June 7, 2021
Time:     9:30 a.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

July 2021

August 2021

Board of Directors Meeting
​
Date:       August 16, 2021
Time:       9:30 a.m.
Venue:    AAAPP Office, 9549 Koger Blvd, St. Petersburg,  FL  33702
​Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols.  The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room.  For call-in information, please email virginia.cruz@aaapp.org.
​
Agenda
Item #7:  Consent Agenda
A. Board meeting Minutes June 21, 2021
B.  Finance Committee Meeting Minutes June 3, 2021
C.  AAAPP Unaudited Statement of Financial Position Year to Date:
      1.  May 31, 2021
      2.  June 30, 2021
D.  AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date:
      1.  May 31, 2021
      2.  June 30, 2021
E.  AAAPP Unaudited Statement of Activities and Changes in Net Assets year to Date:
      1.  May 31, 2021
      2.  June 30, 2021
F.   Suprlus/Deficit Report by Planning and Service Area (PSA) Year to Date:
     1.  May 31, 2021
     2.  June 30, 2021
G.  Monitoring Report(s)
     1.  Neighborly Care Network, Inc. - Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Transportation Services
     2.  Area Agency on Aging of Pasco Pinellas, Inc. - Aging and Disability Resource Center Helpline and Intake Department Annual Review.
     3.  Community Aging and Retirement Services, Inc. (CARES)- Annual Programmatic Monitoring Report for the Older American's Act Title IIIB/LSP Chore Services
     4.  Mom's Meals NourishCare - Annual Programmatic Monitoring Report for Home Delivered Meals Pilot Project of Mom's Meals
H.  New Vendors
     1.  Blessed and Assured Home Care LLC - Community Care for the Elderly, Home Care for the Elderly, Alzheimer's Disease Initiative, Older Americans Act Title IIIE.
     2.  Sophies Angel Care dba Mind and Mobility - Community Care for the Elderly, Home Care for the Elderly, Alzheimer's Disease Initiative, Older Americans Act Title IIIE.
Item #9 :  Strategic Planning Steering Committee Report
Item #10:  Program Planning and Development Committee Report
2022 Continuing Applications for Pinellas and Pasco County Older Americans Act/Local Service Provider Services
Item #11:  Program Planning and Development Committee Report
OAA Mental Health Counseling Services
Item #12: Program Planning and Development Committee Report
Continuing Application - Best Buy Health
Item #13:  General Revenue Funding
Item#14:  Area Agency on Aging of Pasco-Pinellas 2020 990 Report
Item #15:  AAAPP Transition Plan
Item #16:  Recognizing Juneteenth as a holiday
     
​

Committee Meetings 
​
Advocacy Committee Meeting
Date:   August 10, 2021
Time:  9:30 am.
For more information on how to access Zoom meeting contact virginia.cruz@aaapp.org.

Finance Committee Meeting
Date:     August 5, 2021
Time:    9:30 a.m.
Venue:  Via Teams Platform, For call in information please email virginia.cruz@aaapp.org
  
Strategic Planning Steering Committee
Date:     August 5, 2021
Time:     1:00 p.m.
Venue:   Via Teams Platform, For call in information please email virginia.cruz@aaapp.org
 
Program Planning and Development Committee Meeting
Date:      August 9, 2021
Time:      1:00 p.m.
Venue:    Via Teams Platform, For call in information please email virginia.cruz@aaapp.org

 Membership and Nominating Committee Meeting
Date:       August 18, 2021
Time:      11:00 a.m.
Venue:   Via Teams Platform, For call in information please email virginia.cruz@aaapp.org




​

September 2021

October 2021

BOARD OF DIRECTORS MEETING
Title:       Board of Directors Meeting
Date:      October 18, 2021
Time:      9:30 a.m.
​Venue:    Via Teams Platform
For call-in information, please email virginia.cruz@aaapp.org.

Agenda
​Item #7:  Consent Agenda
A. Board Meeting Minutes - September 20, 2021
B.  Finance Committee Meeting Minutes - September 
C.  AAAPP Unaudited Statements of Financial Position Year to Date
D.  AAAPP Unaudited Statement of Revenue and Expenditure Report Year to Date
E.  AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date
F.   Surplus/(Deficit) Report by Planning and Service Area (PSA) for Year to Date
G.  Fiscal Monitoring Report(s)
      1.  Gulfcoast Jewish Family and Community Services Inc, OAA Title III-B/LSP and GR ADI, CCE
           HCE, Annual Fiscal Review
      2.  Community Aging and Retirement Services Inc. OAA Title III-B/LSP and GR ADI, CCE, HCE Annual Fiscal Review
      3.  Bay Area Legal Services Inc. OAA Title III-B and Title III-EG Annual Fiscal Review
      4.  Alzheimer's Disease & Related Disorders Assoc, GR ADI Annual Fiscal Review
      5.  Gulfcoast Legal Services Inc. OAA Title III-B and Title III-EG Annual Fiscal Review
      6.  Neighborly Care Network - OAA Title III-B/LSP and Title IIIC1/2 Annual Fiscal Review
      7.  Pasco County - OAA Title II-B/LSP and Title IIIC1/2 Annual Fiscal Review
      8.  Pinellas Opportunity Council - OAA Title III-B/LSP Annual Fiscal Review
H.  Monitoring Report(s)
      1.  Community Aging and Retirement Services, Inc. (CARES) Annual Programmatic Monitoring Report
           OAA Title IIIB/LSP Homemaking Services
      2.  Pasco County Public Transportation - Annual Programmatic Monitoring Report for OAA Title IIIB/LSP 
           Transportation Services
Item #8:  Items for discussion
Item #9:  Program Planning and Development Committee Report
                   2022 RFP for the Emergency Alert Response Services for OAA
Item #10:  Program Planning and Development Committee Report
                   OAA IIID - Health & Wellness Programs
Item #11:  OAG Funding
Item #12:  AAAPP 401k Plan Decision
Item #13:  Accounting Software System
Item #14:  President's report
Item #15:  Executive Director's report

​Committee Meetings To Be Held

Program Planning and Development Committee 
Date:      October 5,  2021
Time:      3:00 p.m.
Venue:    Via Teams Platform, For call in information please email virginia.cruz@aaapp.org

Finance Committee Meeting
Date:       October 7, 2021
Time:      9:30 a.m.
Venue:    Via Teams Platform, For call in information please email virginia.cruz@aaapp.org

Advocacy Committee Meeting
Date:       October 28, 2021
Time:       2:00 p.m.
Venue:     Via Teams Platform, For call in information please email diana.proctor@aaapp.org (this meeting only)
​

​November 2021​

BOARD OF DIRECTORS MEETING

Title:       Board of Directors Meeting
Date:      November 15,  2021
Time:      9:30 a.m.
​Venue:    Via Teams Platform
For call-in information, please email virginia.cruz@aaapp.org.

AGENDA
Item #7 Consent Agenda
A.  Board Meeting Minutes - October 18, 2021
B.  Finance Committee Meeting Minutes - October 7, 2021
C.  AAAPP Unaudited Statements of Financial Position YTD 
D.  AAAPP Unaudited Statement of Revenue and Expenditure Report YTD 
E.  AAAPP Unaudited Statement of Activities and Changes in Net Assets YTD 
F.  Surplus/(Deficit) Report by PSA YTD
G. Program Monitoring Report(s)
     1.  Gulf Coast Jewish Family & Comm Services, Inc Annual Monitoring for OAA Title IIIB/LSP Homemaking
     2.  Neighborly Care Network - Annual Monitoring Report for OAA Title IIIB/LSP Adult Day Care Services
     3.  Gulf Coast Jewish Family & Comm Services for OAA Title IIIB/LSP LSP Mental Health Counseling
H.  Waitlist Report
I.    2022 Monitoring Schedules
      1.  2022 Programmatic Monitoring Schedule
      2.  2022 Fiscal Monitoring Schedule
Item #8 Items For Discussion
Item #9 EHEAP American Rescue Plan (ARP) Funds
Item #10 2022 ARP Allocation
Item #11 Conflict of Interest Form 2022
Item #12 2022 AAAPP Board Meeting Schedule
Item #13 Outcome Measures
Item #14 Client Scenario
Item #15 President's Report
Item #16 Executive Director's Report

Committee Meetings To Be Held

Finance Committee Meeting
Date:       November 4, 2021
Time:      9:30 a.m.
Venue:    Via Teams Platform, For call in information please email virginia.cruz@aaapp.org

December 2021

January 2022

​Committee Meetings to be held:

Title:       Finance Committee Meeting
Date:      Thursday January 6, 2022
Time:      9:30 a.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Title:       Membership and Nominating Committee Meeting
Date:      Monday January 24, 2022
Time:      2:30 p.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Title:       Strategic Planning Steering Committee Meeting
Date:      Wednesday January 26, 2022
Time:      2:30 p.m.
Venue:   Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Board of Directors Meeting
Date:    Monday January 10, 2022
Time:    9:30 a.m.
Venue:  Via Microsoft Teams Platform.  For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.

Agenda
Item #7:  Consent Agenda
A.  Board Meeting Minutes - November 15, 2021
B.  Finance Committee Meeting Minutes - November 4, 2021
C.  AAAPP Unaudited Statement of Financial Position Year to Date,
November 30, 2021
D.  AAAPP Unaudited Statements of Revenue and Expenditure Report Year to Date:
1.  October 31, 2021
2.  November 30, 2021
E.  AAAPP Unaudited Statements of Activities and Changes in Net Assets Year to 
      Date:
1.  October 31, 2021
2.  November 30, 2021
F.   Surplus(Deficit) Report by Planning and Service Area (PSA) for Year to Date,  
 November 30, 2021
G.  Program Monitoring Reports:
 1.   Neighborly Care Network, Inc. - Annual Programmatic Monitoring Report for the Older Americans Act Title IIIC Nutrition Services.
2.  Community Aging and Retirement Services, Inc. (CARES) - Annual 
 Programmatic Monitoring Report for the Older American’s Act Title IIIB/LSP   
 Adult Day Care Services.
3.  Area Agency on Aging – Veterans Directed Home and Community Based 
 Services Program (VDHCBS) - Annual Programmatic Monitoring Report.
4.  Best Buy Health dba Critical Signal Technologies – Annual Programmatic
Monitoring Report for the Older Americans Act Title IIIB Emergency Alert   
Response Services.
5.  Pasco County Senior Services – Annual Programmatic Report for the Older
Americans Act Title IIIC Nutrition Services.
6.  Community Aging and Retirement Services, Inc. (CARES) - Annual 
Programmatic Monitoring Report for the Older American’s Act Title IIID
Disease Prevention & Health Promotion Program. 
Item #9:    Legislative Update
Item #10:  AAAPP Board Officers
AAAPP Board Leadership Form
Item #11:  Renewal of Terms of Board Members
Item #12:  DOEA Funding
Item #13:  American Rescue Plan (ARP) EHEAP Funds
 2022 American Rescue Plan EHEAP Proposed Allocations
Item #14:  RING Program
 1.   Press Release
 2.  RING Flyer
Item #15:  Results of DOEA Monitoring Report of AAAPP
DOEA Monitoring Report
Item #16:  Savvy Caregiver Evidence Based Program
Savvy Caregiver Summary

February 2022

March 2022

April 2022

May 2022

June 2022

July 2022

August 2022

September 2022

October 2022

November 2022

December 2022