January 2021
Board of Directors Meeting
Date: Monday, January 11, 2021
Time: 9:30 AM
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are being encouraged to attend by zoom due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Time: 9:30 AM
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are being encouraged to attend by zoom due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Memo
Agenda
Item #7: Consent Agenda
Item #10: AAAPP Annual Luncheon
- A – Board meeting Minutes, November 16, 2020
- B – Finance Committee Meeting Minutes, November 5, 2020
- C – Surplus/Deficit Report
- D – Budget vs Actual Revenue and Expense
- E – Balance Sheet
- F – Fiscal Monitoring Reports:
- G – Program Monitoring Reports:
Item #10: AAAPP Annual Luncheon
January 2021 (Second Page)
Item #11: Emergency Bylaws
- a. Memorandum from Colleen Flynn, Esq.
- b. DOEA legal opinion
- c. F4A legal opinion
- d. F.S. 617.0820
- e. F.S. 627.0207
- f. F.S. 20.41
- g. AAAPP Articles of Incorporation
- h. AAAPP Bylaws revised 6/17/2013
- i. Draft Emergency Bylaws
Item #12: AAAPP Board Officers: AAAPP Leadership Form
Item #13: Renewal of Terms of Board Members
Item #14: Board member retirement Letter from board member
Committee meetings to be held:
Finance Committee Meeting:
Date: January 7, 2021
Time: 9:30 a.m.
Venue: Via Zoom platform. For call-in information, please email stacie.bolen@aaapp.org
Time: 9:30 a.m.
Venue: Via Zoom platform. For call-in information, please email stacie.bolen@aaapp.org
Advisory Council Meeting:
Date: January 11, 2021
Time: 1:30 p.m.
Venue: Via Zoom platform. For call-in information, please email virginia.cruz@aaapp.org
Time: 1:30 p.m.
Venue: Via Zoom platform. For call-in information, please email virginia.cruz@aaapp.org
Membership and Nominating Committee Meeting:
Date: January 27, 2021
Time: 9:30 a.m.
Venue: Via Zoom Platform. For call-in information, please email virginia.cruz@aaapp.org
Time: 9:30 a.m.
Venue: Via Zoom Platform. For call-in information, please email virginia.cruz@aaapp.org
February 2021
Board of Directors Meeting
Date: Monday February 8, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are encouraged to attend by zoom due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are encouraged to attend by zoom due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #7: Consent Agenda
7A – Board Meeting Minutes – January 11, 2021
7B – Finance Committee Meeting Minutes – January 7, 2021
7C – Surplus/(Deficit) Report – December 31, 2020
7D – Budget vs Actual Revenue and Expense December 31, 2020
7E – Balance Sheet December 31, 2020
7F – Program Monitoring Reports
1. Moms Meals – Annual Review
2. Community Aging and Retirement Services – Annual Review
7G – Waitlist Report January 25, 2021
7B – Finance Committee Meeting Minutes – January 7, 2021
7C – Surplus/(Deficit) Report – December 31, 2020
7D – Budget vs Actual Revenue and Expense December 31, 2020
7E – Balance Sheet December 31, 2020
7F – Program Monitoring Reports
1. Moms Meals – Annual Review
2. Community Aging and Retirement Services – Annual Review
7G – Waitlist Report January 25, 2021
Item #9 – Membership and Nominating Committee
A. Renewal of Terms of Board Members
B. Proposed Annual Election of Officers of the Board
C. Board Vacancy
B. Proposed Annual Election of Officers of the Board
C. Board Vacancy
Item #10 – AAAPP Annual Luncheon
Item #11 – Mental Health and Gerontological Counseling
Item #12 – Contract Review Process State General Revenue Programs FY 2021-2022
Item #13 – Client Scenario
Committee Meetings to be held:
Advocacy Committee Meeting
Date: February 3, 2021
Time: 9:00 a.m.
Venue: Via Zoom Platform. For call-in information, please email virginia.cruz@aaapp.org
Time: 9:00 a.m.
Venue: Via Zoom Platform. For call-in information, please email virginia.cruz@aaapp.org
Finance Committee Meeting
Date: February 4, 2021
Time: 10:30 a.m.
Venue: Via Zoom Platform. For call-in information, please email virginia.cruz@aaapp.org
Time: 10:30 a.m.
Venue: Via Zoom Platform. For call-in information, please email virginia.cruz@aaapp.org
March 2021
Board of Directors Annual Meeting
Date: March 15, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St Petersburg, FL 33702
Please note that members of the public are encouraged to attend by zoom due to Social Distancing Protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St Petersburg, FL 33702
Please note that members of the public are encouraged to attend by zoom due to Social Distancing Protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #7: Consent Agenda
A. Board of Directors Meeting Minutes – February 8, 2021
B. Finance Committee Meeting Minutes – February 4, 2021
B. Finance Committee Meeting Minutes – February 4, 2021
C. Fiscal Monitoring Reports:
Item #12: AAAPP Statement of Financial Position
Item #13: AAAPP Statement of Revenue and Expense Budget vs Actual
Item #14: AAAPP Statement of Activities and Changes in Net Assets
Item #15: AAAPP Surplus/Deficit Report
Item #16: 2020 Annual Report
Item #18: Terms of Office
Item # 20: Board Standing Committee Assignments
Item #13: AAAPP Statement of Revenue and Expense Budget vs Actual
Item #14: AAAPP Statement of Activities and Changes in Net Assets
Item #15: AAAPP Surplus/Deficit Report
Item #16: 2020 Annual Report
Item #18: Terms of Office
Item # 20: Board Standing Committee Assignments
Committee Meetings to be held:
Title: Finance Committee Meeting
Date: March 4, 2021
Time: 9:30 a.m.
Venue: Via Zoom Platform. For call-in information, please contact Virginia Cruz at virginia.cruz@aaapp.org
Date: March 4, 2021
Time: 9:30 a.m.
Venue: Via Zoom Platform. For call-in information, please contact Virginia Cruz at virginia.cruz@aaapp.org
April 2021
Board of Directors Meeting
Date: Monday April 19, 2021
Time: 9:30 AM
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are being encouraged to attend via Microsoft Teams Platform due to Social Distancing Protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #7: Consent Agenda
A. Board of Directors Meeting Minutes
B. AAAPP Unaudited Statement of Financial Position
C. AAAPP Unaudited Statement of Revenue & Expenses Budget vs Actual
D. AAAPP Unaudited Statement of Activities & Changes in Net Assets
E. AAAPP Surplus(Deficit) Report
F. Program Monitoring Reports:
1. Bay Area Legal Services, OAA Annual Review
2. Pasco County Community Services, EHEAP Annual Review
3. Pinellas Opportunity Council Inc, EHEAP Annual Review
4. Area Agency on Aging of Pasco-Pinellas Inc, VOCA Annual Review
G. New Vendor(s):
1. Nu Hope Counselling – CCE, HCE, ADI, OAA
Item #9: Board Training
Item #10: 2021 AAAPP Virtual Event
Item #12: Advocacy Committee Report
Committee Meetings to be held:
Title: Advocacy Committee Meeting
Date: April 5, 2021
Time: 1:30 p.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org
Title: Finance Committee Meeting
Date: April 8, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org
Title: Program Planning and Development Committee Meeting
Date: April 26, 2021
Time: 1:00 p.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org
Date: Monday April 19, 2021
Time: 9:30 AM
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702
Please note that members of the public are being encouraged to attend via Microsoft Teams Platform due to Social Distancing Protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #7: Consent Agenda
A. Board of Directors Meeting Minutes
B. AAAPP Unaudited Statement of Financial Position
C. AAAPP Unaudited Statement of Revenue & Expenses Budget vs Actual
D. AAAPP Unaudited Statement of Activities & Changes in Net Assets
E. AAAPP Surplus(Deficit) Report
F. Program Monitoring Reports:
1. Bay Area Legal Services, OAA Annual Review
2. Pasco County Community Services, EHEAP Annual Review
3. Pinellas Opportunity Council Inc, EHEAP Annual Review
4. Area Agency on Aging of Pasco-Pinellas Inc, VOCA Annual Review
G. New Vendor(s):
1. Nu Hope Counselling – CCE, HCE, ADI, OAA
Item #9: Board Training
Item #10: 2021 AAAPP Virtual Event
Item #12: Advocacy Committee Report
Committee Meetings to be held:
Title: Advocacy Committee Meeting
Date: April 5, 2021
Time: 1:30 p.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org
Title: Finance Committee Meeting
Date: April 8, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org
Title: Program Planning and Development Committee Meeting
Date: April 26, 2021
Time: 1:00 p.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org
May 2021
Board of Directors Meeting
Date: Monday May 17, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.
Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #6: Addendum Item(s) or any Item Requiring Discussion
DOEA Funding
Items #7: Consent Agenda
A. Board Meeting Minutes April 15, 2021
B. Finance Committee Meeting Minutes April 8, 2021
C. AAAPP Unaudited Statement of Financial Position Year to Date March 31, 2021
D. AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date March 31, 2021
E. AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date March 31, 2021
F. Surplus(Deficit) Report by Planning and Service Area (PSA) Year to Date March 31, 2021
G. Monitoring Reports:
Gulf Coast Jewish Family & Community Services Inc – Annual Review
Community Aging and Retirement Services Inc – Annual Review
Alzheimer’s Association, Florida Gulf Coast Chapter – Annual Review
H. New Vendor
SLion Creations LLC dba Daycations Adult Day Care – CCE, HCE, ADI & OAA
Item #9: Board Training
Power Point Presentation
Item #10: Program Planning and Development Committee Report
Provider Unit Rate Comparison
Item #11: DOEA Funding
Item #12: Older Americans Act\Local Service Programs\Contract Review Process and Allocations
A. Timetable
B. 2022 OAA\LSP Allocations
Item #13: Older Americans Month 2021
Item #14: PSA Outcome Measure Achievements
Outcome Measure Report
Item #15: 2021 AAAPP Virtual Event
Committee Meetings to be held:
Title: Finance Committee Meeting
Date: Thursday May 6, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.
Date: Monday May 17, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.
Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #6: Addendum Item(s) or any Item Requiring Discussion
DOEA Funding
Items #7: Consent Agenda
A. Board Meeting Minutes April 15, 2021
B. Finance Committee Meeting Minutes April 8, 2021
C. AAAPP Unaudited Statement of Financial Position Year to Date March 31, 2021
D. AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date March 31, 2021
E. AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date March 31, 2021
F. Surplus(Deficit) Report by Planning and Service Area (PSA) Year to Date March 31, 2021
G. Monitoring Reports:
Gulf Coast Jewish Family & Community Services Inc – Annual Review
Community Aging and Retirement Services Inc – Annual Review
Alzheimer’s Association, Florida Gulf Coast Chapter – Annual Review
H. New Vendor
SLion Creations LLC dba Daycations Adult Day Care – CCE, HCE, ADI & OAA
Item #9: Board Training
Power Point Presentation
Item #10: Program Planning and Development Committee Report
Provider Unit Rate Comparison
Item #11: DOEA Funding
Item #12: Older Americans Act\Local Service Programs\Contract Review Process and Allocations
A. Timetable
B. 2022 OAA\LSP Allocations
Item #13: Older Americans Month 2021
Item #14: PSA Outcome Measure Achievements
Outcome Measure Report
Item #15: 2021 AAAPP Virtual Event
Committee Meetings to be held:
Title: Finance Committee Meeting
Date: Thursday May 6, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.
June 2021
Board of Directors Meeting
Date: Monday June 21, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.
Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #7: Consent Agenda
A. Board Meeting Minutes May 17, 2021
B. Finance Committee Meeting Minutes May 6, 2021
C. AAAPP Unaudited Statement of Financial Position Year to Date April 30, 2021
D. AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date April 30, 2021
E. AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date April 30, 2021
F. Surplus/Deficit Report by Planning and Service Area (PSA) Year to Date April 30, 2021
G. Monitoring Report(s):
Gulf Coast Legal Services, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Legal Services Program.
Pinellas Opportunity Council, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Chore Program.
H. New Vendor(s):
A Palms Personal Care & Homemaking Services LLC- Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE
TLC Adult Day Care and Recreation Center, Inc. – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.
Opal Rose Home Care and Companion Services, LLC – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.
Item #9: 2020 Draft Financial Statements and Compliance Audit Report
Item #10: Review of Emergency ByLaws
Item #11: Program Planning and Development Committee Report – 2021/2022 General Revenue Vendor Unit Rates
A. Pasco County
B. Pinellas County
Item #12: Program Planning and Development Committee Report – 2021/2022 CCAA Vendor Unit Rates
Item #13: Client Scenario
Committee Meetings to be held:
Title: Finance Committee Meeting
Date: Thursday June 3, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.
Title: Program Planning and Development Committee Meeting
Date: Monday June 7, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.
Date: Monday June 21, 2021
Time: 9:30 a.m.
Venue: AAAPP Office, 9549 Koger Blvd., Suite 100, St. Petersburg, FL 33702 and Via Microsoft Teams Platform.
Please note that members of the public are encouraged to attend by Teams Platform due to social distancing protocols. The Agency cannot ensure that social distancing can be met with more than 12 persons in the meeting room. For call-in information, please email virginia.cruz@aaapp.org.
Agenda
Item #7: Consent Agenda
A. Board Meeting Minutes May 17, 2021
B. Finance Committee Meeting Minutes May 6, 2021
C. AAAPP Unaudited Statement of Financial Position Year to Date April 30, 2021
D. AAAPP Unaudited Statement of Revenue and Expense Budget vs Actual Year to Date April 30, 2021
E. AAAPP Unaudited Statement of Activities and Changes in Net Assets Year to Date April 30, 2021
F. Surplus/Deficit Report by Planning and Service Area (PSA) Year to Date April 30, 2021
G. Monitoring Report(s):
Gulf Coast Legal Services, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Legal Services Program.
Pinellas Opportunity Council, Inc – Annual Programmatic Monitoring Report for the Older Americans Act Title IIIB/LSP Chore Program.
H. New Vendor(s):
A Palms Personal Care & Homemaking Services LLC- Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE
TLC Adult Day Care and Recreation Center, Inc. – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.
Opal Rose Home Care and Companion Services, LLC – Community Care for the Elderly, Home Care for the Elderly, Alzheimer’s Disease Initiative, Older Americans Act Title IIIE.
Item #9: 2020 Draft Financial Statements and Compliance Audit Report
Item #10: Review of Emergency ByLaws
Item #11: Program Planning and Development Committee Report – 2021/2022 General Revenue Vendor Unit Rates
A. Pasco County
B. Pinellas County
Item #12: Program Planning and Development Committee Report – 2021/2022 CCAA Vendor Unit Rates
Item #13: Client Scenario
Committee Meetings to be held:
Title: Finance Committee Meeting
Date: Thursday June 3, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.
Title: Program Planning and Development Committee Meeting
Date: Monday June 7, 2021
Time: 9:30 a.m.
Venue: Via Microsoft Teams Platform. For call-in information, please email Virginia Cruz at virginia.cruz@aaapp.org.
July 2021
August 2021
September 2021
October 2021
November 2021
